News You Can Use

3 Oct

Good Editing Will Enhance Your Work

In this digital communications age, written documents should be of the highest quality if you want to get ahead and stay ahead in the competitive business environment. With information being distributed through methods and devices that now reach a broad range of people at the same time, professionals are working at very demanding paces. A writer puts a pen to paper, computer key to word processor to create documents that convey information in a clear and concise manner. Many only use spelling and grammar functions within their software programs as proofreading tools to double check their work.   While these tools can be useful, having a professional editor look over your documents will bring a level of efficiency and precision to your writing not found in computer programming. The phrase “get a second set of eyes” still rings true.

Skilled writers, editors and marketers are meticulous craftsmen capable of enhancing original material and turning them into masterpieces for a particular purpose and audience that can turn the average writer into a powerful communicator.  Grammar, punctuation, sentence structure, paragraphing and document flow are some of the procedures involved in the editing and proofreading process to deliver messages that impress readership, empower the author and produce effective results. Revision is a necessary part of the proofreading process, but can be frustrating without the proper feedback, structure, organization and guidelines. An editor is an accomplished reviewer, proofreader and writer with the skills to dramatically improve documentation without compromising the original message.  Good editors possess superior command of grammar, punctuation and style. Here are some writing and editing tips to keep in mind when producing materials for someone else to read and understand:

1. Organize  documents with your readers’ needs and requirements in mind. Determine objectives for each audience.

2. Eliminate unnecessary words, phrases and repetition. Avoid archaic expressions and common grammar, punctuation and usage errors. Substitute heavy, confusing phrases with simple language that is easy to understand.

3. Keep in mind sentence structure and powerful word usage. Be specific, concrete and  positive.

4. Elevate the role that effective communications can play to establish a leadership position in your niche.

You can discover new approaches and opportunities for the improvement of documentation by working with an editor.  This will offer you the ability to achieve high performance results and leverage best practices by distributing organized and clearly expressed communications.

Margie Mushkin is the founder and manager of  MBM Editing and has more than 20 years of experience in writing, marketing, editing and research.  She can be reached at (619) 933-3773 or visit www.mbmediting.com for further information or a quote.

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